How to Borrow

Finding Books, Journals and Theses

SOLO (Search Oxford Libraries Online) has details of the Earth Sciences library’s physical resources – books, journals and theses.

It also has details of holdings throughout the university’s many other libraries, as well as electronic holdings.

It will indicate:

  • where it is – EAR Main Library, EAR Confined Cupboard or EAR Basement.
  • shelfmark – where it can be found on the shelves.
  • loan status – Apply Staff, Reference or Available. A date means it has been borrowed.


Undergraduates are automatically registered to use the library.

If you are a DTP student, a Postgraduate or a member of staff please register, either in person or by emailing the librarian with:

  • your university card number
  • the expiry date


To borrow from the library, use the self-issue machine.

  • Scan the barcode on your university card
  • Your details will appear on the screen. Do not proceed if your name does not appear.
  • Scan the barcode INSIDE the book (not the publisher’s barcode on the back)
  • Click ‘finish’
Scan your university card

Scan your university card

Scan the barcode in the fron t of the book

Scan the barcode in the front of the book

If you encounter any problems, enter your university card barcode and the barcode of the book in the notebook provided.

Loan Limits

Reader Status Number of loans Loan Period
1st-3rd year 6 books 1 week
4th years 12 books 2 weeks
Postgraduates 20 books 3 months
Staff 20 books 1 year
Visiting academics 20 books 1 month
External readers by arrangement with the librarian


Hold Requests

To ensure a book is held for you when it is returned by another reader:

  • Sign on to SOLO
  • Click ‘Hold’

The librarian will email you when it becomes available.

You will need to scan it out as usual when you collect it.


Renew your books as soon as you receive a ‘Library Reminder’ email.

Sign in to your account on SOLO for:

  • A list of books you have on loan
  • The date they are due back
  • Renewal functions

Books can be renewed 9 times. After that they need to be returned to the library and re-issued (if the book  isn’t needed by another reader).


Put returned books in the Returns Box on the librarian’s desk.


Fines are not currently charged – if loans are not returned promptly this will be revised.

Lost Books

You remain responsible for a book until it is returned.

Do not give books to another reader unless they have been returned and re-issued.

In cases of loss or damage you will be asked to buy a replacement.